Collaborative Floor Plan: How to Share and Edit It Together

Home PlannerApp Team · October 17, 2026

Send your 3D floor plan to family, a partner or a builder by link or e-mail, choose if they can only look or also edit, and change the plan together in real time. No subscription needed.

Your partner is at work, your parents live in another city, and a screenshot in a chat cannot show how the sofa sits next to the window. Send them a link or an e-mail invitation from Home Planner instead, and your design becomes a collaborative floor plan. They open the same 3D design on their own device and walk around it in 3D.

You decide what they can do: only look, or also move the sofa with you. Show the plan to your family before you buy furniture, or to your builder before the work starts. Home Planner runs on iPhone, iPad, Android, Mac and Windows, so everyone uses their own device.

How do you share a floor plan?

Send a co-editing link or invitation, or send an image. The choice depends on one question: should the other person change the plan with you, or only look at it?

For a picture, select the share icon, then Image. With PRO+ or PRO++, you can also share a link to a 360° photo of the room that opens in any web browser.

Can Home Planner work as a collaborative floor plan maker?

Yes. Co-editing a design in Home Planner takes three steps. The sections below explain each one.

1. Sign in and open sharing: sign in to your Home Planner account, then open the share menu in your design and select Share.
2. Set the access: choose who can open the link and if they can view or edit.
3. Send it: invite people by e-mail, or send the link in any messenger.

What you need before you start

Two things are required: you are signed in, and you are online. Sharing, inviting people and joining a shared design need no subscription.

Not signed in? On the home screen, open the Profile tab (your avatar), select Edit profile, then Connect, and sign in. The button then reads Connected.

Common mistake: trying to share before you sign in. Choosing Anyone then shows "Could not update sharing settings. Please try again.", and Invite asks you to sign in. Sign in first.

Step 1: Open sharing in your design

The share icon has no caption. Look for it in the right toolbar of the design.

1. Open the design you want to share.
2. Select the share icon in the right toolbar. The share menu opens.
3. Select Share. If Home Planner says the project is still uploading, wait a moment and select Share again.

Cannot see the share icon? On the 2D plan, it is hidden while you edit walls in Edit Walls. Select Done at the top left, and the icon comes back. The icon is also hidden in photo mode; select Done to leave it.

The Sharing window opens. After the first share, a shorter route works too: select the avatars in the design to open Sharing.

Step 2: Choose who can open the link and what they can do

Everyone you add to the design gets one of two roles. A Guest looks around the plan. An Editor changes it with you. Decide which one the other person needs:

These choices live in Access settings, a window you open from Sharing. It controls your design link: who can open it and what they can do.

1. In the Sharing window, select the access row. It shows the current link access, for example Only invited people or Anyone can view. The Access settings window opens.
2. Under Who can access, choose Only invited people or Anyone. With Only invited people, only people you invited by e-mail can open the design; people who came in by the link lose access. With Anyone, anyone with the link can open the design.
3. With Anyone, choose Can view or Can edit under What can they do. This permission applies to everyone who opens the link. With Only invited people, What can they do is not available.

Step 3: Invite people or send the link

Invite by e-mail

1. In the Sharing window, select Search by name or email.
2. Type their e-mail address.
3. Select Invite. Home Planner shows "Invitation sent" (with the address, when the person has no Home Planner account yet).

The invited person has two ways in. They open the link in the invitation e-mail. Or they sign in to Home Planner with the invited address and open the design from Shared projects on the My Designs screen.

• To make an invited person an Editor: see Change what one person can do below.
• The person has no account yet: the pending invitation offers only Resend invitation and Cancel invitation. Change the role after they sign in.

No e-mail arrived? Ask them to check the spam folder, or simply to sign in with the invited address.

Send the link

First set Who can access to Anyone. The link button shows only when the link is open.

• On a phone or tablet: select Share Link at the bottom of the Sharing window, then choose a messenger or e-mail app.
• On a Mac or Windows computer: select Copy link at the bottom of the Sharing window, then paste the link into a message or an e-mail.

What the other person sees

The link opens your 3D design in the Home Planner app. They see the same plan as you, in 2D and in 3D.

• Home Planner is installed: the link usually opens the design in the app. If a messenger shows a web page first, select Open in App.
• Home Planner is not installed: the link opens a web page with the invitation, an Open in App button and an Install App button. After the install, they open the link again if the design does not open by itself.
• Later: a signed-in person finds the design in the Shared projects folder on the My Designs screen, until you stop sharing or remove them. A person without an account has no Shared projects folder: they open the same link again on the same device.

How does collaborative home design work in real time?

Every change an editor makes appears at once on everyone's device. When your partner moves a wall or a chair, you see it move too.

• Each person in the design has an avatar in a different color.
• A green dot on an avatar in the Sharing window shows who is online now.
• Only the design owner invites people, changes access and stops sharing. An Editor changes the plan.
• A Guest who gets edit permission sees "You can now edit this project". An Editor who loses it sees "Your access has been changed to view-only".

Change what one person can do

As the design owner, you can change one person's access in two places.

• In the Sharing window: select a person. In Access settings, choose Guest or Editor, or Remove access. For a person who came by the link, Use link settings is also available.
• On the plan: select the colored circle of a person. A User details card opens. Select the three-dot button on the card, then Promote to Editor, Demote to Guest or Remove access.

Stop sharing or leave a design

Shared by mistake? Set Who can access to Only invited people (Step 2), or remove one person (see Change what one person can do).

• Owner: in the Sharing window, select the access row to open Access settings, then select Stop sharing and confirm. Others no longer have access to the design. The button appears after you first share the design.
• Invited person: in the Shared projects folder on the My Designs screen, open the menu of the design and select Leave project. Or, in the open design, select the avatars, select your own row, then Leave project. The design stays with the owner and other members.

Deleting a shared design also stops sharing: everyone loses access to the design.

A plan is easier to agree on when everyone looks at the same room. Draw yours in Home Planner and send the link before you order the sofa.

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